GUIDE AND CHECK-LIST FOR TEAM MANAGERS, ASSISTANT TEAM MANAGERS AND DELEGATED ADMIN ASSISTANTS

This page is here for all management team members involved in TFFC – whether Team Managers or ManCom Officers – and serves as useful guidelines and advice.

When it comes to running a team, there are various duties to arrange during the week leading up to a fixture but the busiest day will, of course, be matchday itself. The list of duties can be organised in conjunction with any appointed Assistant Manager, Admin Assistants, or anyone else delegated to help. The duties below may look daunting at first (if you're new to the job) but it's much like riding a bicyle – once you've mastered it, it's easy and comes naturally! So please read on and digest the information thoroughly. Thank you.

In conjunction with reading the information below, you will need to read the rules of your particular League in which your team is participating. A sound understanding of rules – both the League's and Club's – is essential.

Not doing some of the duties listed below will result in league fines being imposed.
Where fines may be imposed on the Club, the type appears in RED. The Team Manager and the Assistant Team Manager are responsible for keeping fines to an absolute minimum. They must delegate duties as appropriate so that all Club playing equipment is looked after at each match.

Failure to bring playing equipment to any match will result in fines being imposed. Players responsible for causing fines to be imposed will pay the fines themselves.The Assistant Team Manager should ensure that all equipment is present at each match – for example, there is no point in having the first aid kit locked in a player's boot or left at home.

In particular, please note the following offences which can be problematical:

• Email responses: Players are required to respond to team management emails from the Team Manager or Assistant Team Manager. Failure to do so is a breach of the Code of Conduct.

• Punctuality: Lateness is a common problem which must be reduced as much as possible. Nothing is worse for match preparation than players turning up late and the Team Manager must come down hard on offenders. Fines between £5 and £15 are applicable to late-comers. As a guide, any player arriving at the venue less than 30 minutes before the kick-off is LATE.

• Clean playing kit : No player is allowed to split up the playing kit under any circumstances (other than injury where removal of kit is difficult at the time). If a player is seen turning up at a venue wearing Club playing kit, please advise him not to do it again or he will be fined. All kit MUST be kept together in the kit bag provided. The Club simply does not have enough kit available to supply a large squad, so the practice of taking home individual kit is prohibited.

•Soiled playing kit: Players are required to return the kit to the kit bag – and not just throw it onto the dressing room floor. It is up to the Team Manager or Assistant Team Manager to encourage players to get into good habits – not returning kit into the kit bag is a fineable offence.

Please refer to the Schedule of Fines and Suspensions so that you are aware of the punishments applicable for Club Offences,
Yellow Card Offences and Red Card Offences. The General Secretary must be informed of all offences, especially Club ones, so that the appropriate fine can be imposed.

We also have a Disciplinary Table which logs all Yellow and Red Cards and fines. Updated regularly, this information will be very useful for you to see when a player's suspension will commence in the case of a Red Card offence, and for how many matches it will last.

DAY
HOME FIXTURE
AWAY FIXTURE
MONDAY
Weekly match subs: At some point during the week, preferably as soon as possible after the previous day's match, the match subs collected need to be paid into the Club's Santander current account. The Team Manager or Assistant Team Manager can collect match subs by the iZettle device or cash and pay in electronically via bank transfer to the Club account. The Club needs to receive regular income from match subs collected to cover ongoing pitch expenses throughout the season.
Online payments to: Account name – Temple Fortune FC; Account No – 42442812; Sort Code – 09-06-66.
Confirm match details to opponents by email
Not applicable
Confirm match details to referee by email
Not applicable
TUESDAY
Deadline for confirmation to opponents and referee – undertaken by Administration Officer
Deadline for opponents to confirm match details to Administration Officer – details will be passed on to Team Managers
Email players to attend training (if held midweek)
WEDNESDAY
Team selection – liaise with other Team Managers as appropriate.
Confirm match details to players by email/WhatsApp and check availability either Wednesday or Thursday
THURSDAY
Confirm match details to players by email/WhatsApp and check availability
Attend training (if held midweek – could be another day)
FRIDAY
The usual late email/WhatsApp responses will be received from players and the odd problem might need sorting out
Friday evening – it's Shabbat so time to relax! Surely there isn't any outstanding admin left to do prior to the weekend?
SATURDAY
Be prepared for possible 'last minute' adjustments or arrangements – a late withdrawal for example, or someone's car has broken down and he will need a lift on Sunday morning!
SUNDAY
BEFORE THE MATCH
MORNING
HOME FIXTURE
AWAY FIXTURE
Meet players at the venue early, at least 45 minutes before kick-off time. Unless you are told otherwise in advance, players arriving less than 30 minutes before kick-off are LATE
Collect weekly match subs: MGBSFL and MMFL £12 per player, substitutes or students £6 per player. Encourage players to pay via iZettle (by bringing their payment card) or to bring £12 in cash; £20 notes (or, even worse, £50 notes) are unacceptable.
Charging students and subs half-price is flexible depending on whether or not substitutes are used and how long they play for if brought on, etc, so use discretion on deciding fairly
Greet the referee and show him where to change
Not applicable
MMFL only: Pay the referee BEFORE the kick-off: £25
Pay the referee BEFORE the kick-off: MGBSFL £50, MMFL £25 (the Club may pay a referee by bank transfer if pre-arranged)
Show the referee the match ball (properly inflated) and first aid kit
Ensure that all playing equipment is taken to the pitch – all playing kit, kit bag, footballs, first aid kit bag, bucket, (corner flags at home fixture)
Ensure that the dressing room is empty of all possessions (unless the room is locked)
Ensure that corner flags are erected
Not applicable
MGBSFL only – complete the team sheet and hand to the opponents and referee at least 10 minutes before kick-off. Take a picture before you hand over.
Nominate substitutions to referee. If not done, he may rightly refuse a substitute to participate
SUNDAY
AFTER THE MATCH
AFTERNOON – at venue
HOME FIXTURE
AWAY FIXTURE
Ensure that rubbish is removed from the pitchside and binned. Empty drink bottles (for example) should be collected up and thrown away
Ensure that all playing equipment is returned to dressing room
Ensure that soiled kit is placed in kit bag and not thrown on the dressing room floor
Arrange kit washing – a rota list should be kept. A player washing the kit is exempt from paying his match subs, so either return his money or give him a 'free' match next week
Delegate players to look after playing equipment
Clear up rubbish in dressing room. Ensure that dressing room is empty before you leave – lost equipment costs money to replace!
AFTERNOON – at home
Message the result, team line-up and scorers via WhatsApp in the Team Management group by 1.00pm latest. The result will be submitted via the MGBSFL SMS service no later than 1.30pm latest by the Administration Officer

MMFL – submit the result as directed to Ian Leader or Jem Silverstone no later than 1.30pm latest
Send details of money collected and any outlay via WhatsApp in the Team Management group ASAP on Sunday afternoon
MGBSFL onlypost a picture of the team sheet via WhatsApp in the Team Management group ASAP on Sunday afternoon
Inform the Administration Officer of any disciplinary issues (Yellow and Red Cards)
EVENING
Relax! No doubt thoughts will be on the morning's match and team selection ideas for next week. On Monday, it all starts over again – the joys of being a Team Manager!
TUESDAY ALL TEAMS: This can be done any time after Sunday's match but must be done by Tuesday evening LATEST
BY THE EVENING OR A FINE WILL BE IMPOSED BY THE LEAGUE
The Administration Officer will complete the team sheet on the FA Full-Time system (for MGBSFL matches), using the team sheet posted.

The Old Boys Assistant Manager will submit his team sheet via Microsoft Excel (for MMFL matches)
and 'CC' the Club (required for updating club records)
AND FINALLY...
Please do not hesitate to contact Nigel, Simon L or Kerry if you have any queries or problems about your role within the Club's management team. Running a team is a hard job which requires solid resolve, strength and commitment all season. You simply cannot keep every player happy all of the time, and there are bound to be occasions where some will moan and whinge in your ear. You must use your man-management skills to deal with each and every problem.

There will inevitably be times when the job is very difficult with things not going your way on the pitch and other times when the team is thriving and every match cannot come quick enough – you MUST take the good with the bad, it's all part of the job! Please read the above list carefully and understand every section and duty required. Above all, plan ahead thoroughly and do not take short cuts since good preparation is essential at all times.

Refer to the guidelines above from time to time and, above all, try to maintain the high standards of sound administration enjoyed by this Club for many years. Good luck.